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Each week brings documents, emails, new jobs, and task lists. Just how much of this is different from the work you’ve done? Odds are, not much. A number of our daily tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each single time you start something fresh. Rather, use templates–standardized documents with formatting and text as starting point. Once you save another version of the template, just add, eliminate, or alter any info for that document, and you are going to have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here is the way to use templates in your favorite programs –and how to automatically create documents from a template–so you can get your ordinary tasks quicker.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you are not as inclined to leave out crucial information, too. For example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. Maybe you send investors or customers regular project updates. With a template, you know the update will constantly have the formatting, design, and structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things do not need a template. Here are a few tips to follow.
First, templates must be comprehensive. It is more easy to delete information than add it in, so err on the side of adding too rather than too little.
Imagine you’re developing a template of your resume. You’d want to list facts and that means you’ll have.
You can always delete notes on, but you may forget it at the final 25, when it is not in the template.
Some tools will automatically fill in these variables for you (more on that in a bit). But should you need to fill in the information on your own, add some text that is easy and obvious to look for so you can find.
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