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Every week brings new projects, emails, documents, and task lists. Just how much of that is different from the work you’ve done before? Odds are, not much. A number of our day-to-day tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel each single time you start something fresh. Use templates–as starting point for new 17, standardized documents. Once you save a version of the template, just add, eliminate, or change any info for that document that is unique, and you’ll have the work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to create documents from a template — and the way to use templates from your favorite programs –so you can get your tasks done quicker.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you are not as inclined to leave out key info, too. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out that crucial clause about owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send investors or customers regular project updates. With a template, you know the upgrade will have the exact same formatting, layout, and standard structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is simpler to delete info than add it , so err on the side of including instead of too little.
Imagine you are creating a template of your resume. You would want to list facts about your responsibilities and achievements, so you are going to have all the info you want to submit an application for any job.
You always have the option to delete notes on, but you may forget it in the last 25, when it’s not in the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the data by yourself, include some text that’s easy and obvious to look for so it is possible to locate text that needs to be altered without much work.