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Every week brings job lists, emails, documents, and new projects. How much of that is totally different from the work you’ve done before? Odds are, not much. Many of our tasks are variations on something we have done countless times before.
Do not reinvent the wheel each single time you start something new. Use templates–standardized documents with formatting and text as starting point. As soon as you save another variant of the template, simply add, eliminate, or change any info for that document that is unique, and you’ll have the work done in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates in your favorite apps–and to automatically create documents from a template–so it’s possible to get your ordinary tasks faster.
Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re less likely to leave out crucial info, too. For instance, if you want to send freelance authors a contributor arrangement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to investors or clients. With a template, you understand the update will always have the formatting, design, and standard arrangement.
How to Produce Great Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It’s easier to delete information than add it , so err on the side of including rather than too small.
Imagine you are developing a template of your own resume. You would want to record in-depth facts about your responsibilities and accomplishments, and that means you’ll have all the information you want to submit an application for any job.
You always have the option to delete notes later on, but you may forget it in the final 25, if it is not in the template.
Some tools will automatically fill in these factors for you (more on this in a little ). But if you have to fill in the data on your own, add some text that’s obvious and simple to search for so you can locate.
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