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Each week brings documents, emails, new projects, and job lists. Just how much of that is different from the work you have done before? Odds are, maybe not much. A number of our tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something fresh. Use templates–standardized documents with formatting and text as starting point for work. As soon as you save another version of the template, simply add, remove, or alter any info for that exceptional document, and you’ll have the job done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates and to automatically generate documents from a template–so you can get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you are less inclined to leave out crucial information, too. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send investors or customers regular project updates. With a template, you know the upgrade will have the exact same formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including also instead of too small, it’s more easy to delete info than add it .
Imagine you are developing a template of your own resume. You’d want to record in-depth details and that means you are going to have all the info you want to apply for any job.
You can always delete notes that are less-important later on, but you may forget it at the last 25, when it is not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you have to fill in the information by yourself, include some text that is simple and obvious to look for so you can locate text that has to be altered without a lot of work.