House Rules for Tenants

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Each week brings task lists, emails, files, and new projects. Just how much of this is different from the work you have done before? Odds are, not much. Many of our day-to-day tasks are variations on something.
Don’t reinvent the wheel every single time you start something fresh. Use templates–standardized documents with formatting and text as starting point for work. As soon as you save a separate version of the template, just add, eliminate, or change any info for that record that is exceptional, and you’ll have the new work.

Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to use templates and to generate documents from a template–so you can get your tasks done faster.

Templates take time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.

That is only one benefit: Using a template means you’re less likely to leave out key info, also. For example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out the crucial clause about owning the material once you’ve paid for it.

Templates also guarantee consistency. You send regular project updates to clients or investors. With a template, you know the upgrade will have the formatting, layout, and structure.

How to Create Great Templates

Not many templates are created equal–and a few things do not need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it , so err on the side of including too rather than too little.
Imagine you are developing a template of your resume. You would want to list details so you are going to have all the info you need to apply for almost any job.

You can delete less-important notes later on, but you might forget it when it is not from the template.

Some tools will automatically fill in these factors for you (more on this in a little ). But should you have to fill in the data on your own, include some text that’s simple and obvious to look for so it is possible to locate text that has to be altered without much work.

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