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Every week brings files, emails, new jobs, and job lists. How much of that is different from the work you have done? Odds are, not much. Many of our tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel every single time you start something fresh. Use templates–as starting point for 17, standardized files with formatting and text. As soon as you save a separate version of the template add, eliminate, or change any data for that record that is unique, and you’ll have the new work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to generate documents from a template — and the way to use templates in your favorite programs –so you can get your tasks done faster.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less likely to leave out key info, too. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t leave out that crucial clause regarding owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to investors or clients. Using a template, you understand the upgrade will always have the formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it , so err on the side of including too instead of too small.
Imagine you’re creating a template of your own resume. You would want to record details about your responsibilities and achievements, so you are going to have.
You can delete notes that are less-important on, but you might forget it in the final 25, when it is not in the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But if you have to fill in the data by yourself, add some text that’s simple and obvious to look for so it is possible to locate text that needs to be changed without much effort.
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