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Each week brings files, emails, new jobs, and job lists. How much of that is different from the work you’ve done before? Odds are, not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each single time you start something new. Use templates–as starting point for 17, standardized files with formatting and text. Once you save a variant of the template add, remove, or alter any info for that unique document, and you are going to have the work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here is how to automatically generate documents from a template — and how to use templates from your favorite apps –so it’s possible to get your common tasks done quicker.
Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are not as inclined to leave out key info, too. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out the crucial clause regarding possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. Maybe you send regular job updates to investors or clients. With a template, you know the upgrade will constantly have the formatting, layout, and standard structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things do not require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including instead of too little, it is more easy to delete info than add it in.
Imagine you are creating a template of your resume. You’d want to list in-depth facts so you are going to have all the information you want to submit an application for almost any job.
You can delete less-important notes later on, but you might forget it at the final edition if it is not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But if you need to fill in the information by yourself, include some text that’s obvious and easy to search for so it is possible to locate.
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