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Each week brings new jobs, emails, documents, and job lists. How much of that is different from the work you have done? Odds are, not much. Many of our daily tasks are variants on something we have done countless times before.
Don’t reinvent the wheel every time you start something fresh. Instead, use templates–standardized files with formatting and text as starting point. Once you save a separate version of the template add, eliminate, or alter any info for that record that is unique, and you’ll have the job.

Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates and how to create documents from a template–so it’s possible to get your common tasks done quicker.

Templates take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.

That’s only one benefit: Using a template means you are not as likely to leave out crucial info, too. By way of instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t depart out the crucial clause about owning the material as soon as you’ve paid for it.

Templates additionally guarantee consistency. Maybe you send regular project updates to customers or investors. Using a template, you understand the update will constantly have the same formatting, layout, and general structure.

How to Create Great Templates

Not many templates are created equal–and some things do not require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including too rather than too small, it is more easy to delete information than add it in.
Imagine you’re developing a template of your resume. You’d want to record in-depth details and that means you are going to have all the info you need to submit an application for almost any job.

You always have the option to delete less-important notes on, but you may forget it at the last 25, when it’s not from the template.

Some applications will automatically fill in these variables for you (more on that in a bit). But if you have to fill in the information by yourself, add some text that is easy and obvious to search for so it is possible to find text that has to be changed without a lot of work.

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