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Each week brings documents, emails, new jobs, and job lists. How much of that is different from the job you’ve done? Odds are, not much. A number of our day-to-day tasks are variants on something.
Don’t reinvent the wheel each time you start something fresh. Use templates–standardized files with formatting and text as starting point. As soon as you save a separate version of the template add, remove, or change any info for that document that is unique, and you’ll have the new work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s to generate documents from a template — and how to use templates in your favorite apps –so it’s possible to get your ordinary tasks done faster.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re less inclined to leave out crucial info, also. For instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t depart out the crucial clause regarding possessing the material once you’ve paid for it.
Templates also guarantee consistency. You send customers or investors regular project updates. With a template, you understand the update will have the exact same formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including too instead of too little, it’s more easy to delete info than add it in.
Imagine you’re developing a template of your resume. You would want to list facts about your responsibilities and achievements, and that means you are going to have all the information you want to submit an application for any job.
You can always delete notes that are less-important later on, but you might forget it at the final 25, when it is not in the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But if you need to fill in the information on your own, add some text that’s easy and obvious to search for so you can find text that has to be changed without much work.