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Each week brings files, emails, new projects, and job lists. Just how much of that is totally different from the work you have done? Odds are, maybe not much. A number of our tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel each time you start something new. Instead, use templates–standardized files with formatting and text as starting point for new work. Once you save another variant of the template, just add, remove, or change any data for that unique document, and you are going to have the new work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to use templates from your favorite programs –and to automatically create documents from a template–so you can get your tasks faster.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are not as inclined to leave out crucial info, also. For instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send investors or customers regular job updates. With a template, you understand the update will constantly have the formatting, design, and structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding instead of too small, it’s simpler to delete info than add it in.
Imagine you’re creating a template of your resume. You’d want to list details about your duties and accomplishments, so you’ll have all the information you need to apply for almost any job.
You can delete notes that are less-important in the future, but you may forget it at the last 25, if it’s not in the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But should you have to fill in the information on your own, include some text that’s obvious and easy to look for so you can find.
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