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Each week brings job lists, emails, files, and new projects. How much of this is totally different from the work you have done? Odds are, not much. Many of our daily tasks are variations on something.
Don’t reinvent the wheel each time you start something fresh. Instead, use templates–standardized files with formatting and text as starting point for new work. Once you save another variant of the template add, remove, or alter any data for that record that is unique, and you are going to have the job.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to use templates in your favorite apps–and to automatically create documents from a template–so you can get your tasks faster.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are not as likely to leave out crucial info, also. For instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t depart out the crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. You send regular job updates. With a template, you know the upgrade will always have the same formatting, design, and structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s easier to delete info than add it in, so err on the side of adding too rather than too little.
Imagine you’re creating a template of your resume. You would want to list details about your duties and accomplishments, and that means you’ll have.
You can delete notes that are less-important in the future, but you might forget it at the final 25, when it’s not in the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But if you need to fill in the information by yourself, include some text that’s obvious and simple to look for so you can find.
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