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Every week brings task lists, emails, documents, and new projects. How much of this is completely different from the work you’ve done? Odds are, not much. Many of our day-to-day tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel each single time you start something fresh. Rather, use templates–standardized documents as starting point for new work. Once you save another variant of the template add, eliminate, or alter any info for that record, and you are going to have the new work.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates and to create documents from a template–so it’s possible to get your common tasks done faster.
Programs take time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re less inclined to leave out key info, also. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause regarding owning the material once you’ve paid for this.
Templates additionally guarantee consistency. You send investors or customers regular job updates. Using a template, you understand the update will always have the formatting, layout, and standard structure.
How to Create Great Templates
Not all templates are created equal–and some things do not need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It’s more easy to delete info than add it , so err on the side of adding instead of too small.
Imagine you’re creating a template of your own resume. You’d want to list facts so you’ll have.
You can always delete less-important notes on, but you might forget it at the final 25, when it’s not from the template.
Some tools will automatically fill in all these variables for you (more on that in a little ). But if you have to fill in the data by yourself, add some text that’s obvious and easy to search for so it is possible to locate text that has to be altered without much effort.