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Each week brings new jobs, emails, files, and job lists. How much of this is totally different from the work you have done before? Odds are, not much. Many of our tasks are variations on something.
Do not reinvent the wheel each single time you start something fresh. Use templates–as starting point for work that is , standardized documents with formatting and text. As soon as you save another version of the template add, eliminate, or change any info for that document that is unique, and you are going to have the new work.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s how to automatically create documents from a template — and how to use templates in your favorite apps –so it’s possible to get your common tasks done faster.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re not as likely to leave out key information, also. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out that crucial clause regarding possessing the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send investors or clients regular project updates. Using a template, you know the upgrade will always have the same formatting, layout, and general arrangement.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. It’s simpler to delete information than add it , so err on the side of adding also instead of too small.
Imagine you are creating a template of your resume. You would want to record in-depth facts about your responsibilities and accomplishments, and that means you are going to have all the information you need to submit an application for any job.
You can always delete notes on, but you might forget it at the final 25, when it’s not from the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the information by yourself, add some text that’s obvious and easy to look for so you can locate.