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Every week brings job lists, emails, files, and new jobs. How much of this is different from the work you’ve done before? Odds are, not much. Many of our day-to-day tasks are variations on something.
Don’t reinvent the wheel every single time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. Once you save another version of the template add, eliminate, or alter any data for that document that is unique, and you are going to have the work.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates and to create documents from a template–so you can get your tasks quicker.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are less inclined to leave out crucial information, too. For instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t depart out the crucial clause about owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to investors or clients. With a template, you know the update will always have the same formatting, layout, and arrangement.
How to Create Great Templates
Not many templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including also instead of too small, it’s more easy to delete info than add it .
Imagine you are developing a template of your own resume. You would want to record details about your duties and accomplishments, so you’ll have.
You always have the option to delete notes on, but when it’s not from the template you may forget it.
Some tools will automatically fill in all these factors for you (more on this in a little ). But if you have to fill in the information by yourself, add some text that is obvious and simple to look for so you can locate text that has to be changed without a lot of work.
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