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Every week brings new jobs, emails, files, and job lists. How much of this is totally different from the work you have done before? Odds are, maybe not much. A number of our tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel each single time you start something fresh. Rather, use templates–standardized files with formatting and text as starting point. As soon as you save another version of the template add, remove, or alter any info for that exceptional document, and you’ll have the work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s to create documents from a template — and how to use templates in your favorite programs –so it’s possible to get your tasks done quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re not as inclined to leave out crucial info, too. By way of instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out that crucial clause regarding possessing the content once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular project updates to investors or customers. Using a template, you understand the update will constantly have the same formatting, design, and general arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is more easy to delete information than add it , so err on the side of including rather than too little.
Imagine you are creating a template of your own resume. You would want to list in-depth facts so you’ll have all the information you need to submit an application for any job.
You can always delete less-important notes on, but you may forget it in the final 25, if it is not from the template.
Some applications will automatically fill in these variables for you (more on that in a little ). But if you need to fill in the information by yourself, include some text that’s obvious and easy to search for so you can find.