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Each week brings new jobs, emails, files, and task lists. How much of that is different from the work you’ve done? Odds are, maybe not much. Many of our daily tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel every single time you start something fresh. Rather, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a separate version of the template, simply add, eliminate, or alter any info for that record, and you are going to have the job completed in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s to generate documents from a template — and how to use templates from your favorite programs –so it’s possible to get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are not as inclined to leave out crucial information, too. For example, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send regular job updates to investors or clients. Using a template, you know the update will have the formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of including also rather than too small.
Imagine you’re developing a template of your resume. You would want to record details and that means you are going to have all the info you need to submit an application for any job.
You always have the option to delete notes that are less-important later on, but you might forget it at the last 25, if it’s not in the template.
Some applications will automatically fill in all these factors for you (more on this in a little ). But if you have to fill in the data on your own, include some text that’s obvious and simple to look for so it is possible to find.