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Each week brings job lists, emails, documents, and new projects. How much of this is different from the work you’ve done before? Odds are, not much. Many of our tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel each time you start something new. Instead, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a separate version of the template, simply add, eliminate, or alter any info for that record that is unique, and you’ll have the new job done in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates in your favorite programs –and how to automatically create documents from a template–so you can get your common tasks quicker.
Programs take the time to construct, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re not as inclined to leave out crucial info, too. For instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause regarding owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to clients or investors. With a template, you know the update will always have the formatting, layout, and structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding also rather than too little.
Imagine you’re developing a template of your own resume. You would want to record in-depth facts and that means you’ll have all the information you want to submit an application for any job.
You can delete less-important notes on, but you might forget it at the last 25, if it is not from the template.
Some applications will automatically fill in these factors for you (more on that in a little ). But if you need to fill in the data on your own, include some text that is obvious and simple to look for so you can find text that needs to be altered without a lot of effort.