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Every week brings task lists, emails, documents, and new projects. How much of this is totally different from the work you have done? Odds are, maybe not much. Many of our tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Use templates–as starting point for new 17, standardized files with formatting and text. As soon as you save a version of the template add, eliminate, or alter any data for that document, and you’ll have the work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates from your favorite programs –and how to automatically generate documents from a template–so it’s possible to get your common tasks faster.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you are less inclined to leave out key information, too. By way of example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (rather than composing a new contract every time) guarantees you won’t depart out that crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send investors or clients regular project updates. Using a template, you understand the update will have the exact same formatting, layout, and general arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding rather than too little, it’s more easy to delete info than add it .
Imagine you are developing a template of your resume. You’d want to record in-depth facts about your duties and achievements, so you’ll have all the information you want to submit an application for almost any job.
You can delete less-important notes later on, but you might forget it in the final edition when it is not from the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But if you need to fill in the information on your own, include some text that is obvious and easy to look for so it is possible to find.