Event Planner Checklist from event venue checklist template , image source: www.slideshare.net
Each week brings new jobs, emails, documents, and task lists. Just how much of this is totally different from the job you have done? Odds are, not much. A number of our daily tasks are variants on something we have done countless times before.
Don’t reinvent the wheel each time you start something new. Instead, use templates–as starting point for new 17, standardized files. As soon as you save another variant of the template add, remove, or alter any info for that document, and you’ll have the job.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to automatically generate documents from a template — and the way to use templates from your favorite apps –so you can get your tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re less likely to leave out key information, too. For example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) guarantees you won’t depart out that crucial clause regarding possessing the material as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to customers or investors. Using a template, you understand the update will constantly have the same formatting, layout, and structure.
How to Produce Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It’s simpler to delete information than add it in, so err on the side of including too instead of too small.
Imagine you’re creating a template of your resume. You’d want to record details about your duties and accomplishments, so you’ll have all the information you need to submit an application for any job.
You always have the option to delete notes later on, but when it’s not in the template you might forget it in the final edition.
Some tools will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the information by yourself, include some text that’s obvious and simple to search for so it is possible to find text that needs to be changed without much work.