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Each week brings new projects, emails, documents, and job lists. How much of this is different from the job you have done before? Odds are, maybe not much. A number of our day-to-day tasks are variants on something.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a separate version of the template, simply add, eliminate, or alter any info for that document that is unique, and you are going to have the new job done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s to automatically create documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your common tasks done quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re not as likely to leave out crucial info, too. For instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t depart out the crucial clause about possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular project updates. With a template, you understand the update will always have the formatting, design, and general structure.
How to Create Great Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding also rather than too little, it’s more easy to delete info than add it .
Imagine you are creating a template of your own resume. You would want to record in-depth details so you are going to have all the information you need to apply for almost any job.
You can delete less-important notes later on, but you might forget it if it is not in the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But should you have to fill in the data on your own, add some text that’s obvious and simple to look for so it is possible to find.