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Every week brings job lists, emails, files, and new jobs. Just how much of this is completely different from the work you have done? Odds are, maybe not much. A number of our day-to-day tasks are variants on something.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–standardized files as starting point. Once you save a separate version of the template add, eliminate, or change any info for that record that is exceptional, and you are going to have the work completed in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates and to automatically create documents from a template–so you can get your tasks quicker.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you’re not as likely to leave out key information, also. For example, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t leave out the crucial clause regarding owning the content once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates. Using a template, you know the update will have the exact same formatting, layout, and standard structure.
How to Create Great Templates
Not all templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including too instead of too little, it’s more easy to delete information than add it in.
Imagine you’re creating a template of your own resume. You would want to record facts about your responsibilities and accomplishments, and that means you’ll have all the information you need to submit an application for any job.
You can delete notes that are less-important in the future, but you might forget it at the final 25, when it is not in the template.
Some tools will automatically fill in these factors for you (more on this in a little ). But if you have to fill in the information on your own, add some text that is obvious and easy to look for so you can find.
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