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Every week brings task lists, emails, files, and new jobs. How much of that is different from the work you have done? Odds are, maybe not much. Many of our tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for work that is new, standardized files with formatting and text. As soon as you save another variant of the template, just add, remove, or alter any data for that document, and you’ll have the work completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates from your favorite apps–and to automatically generate documents from a template–so you can get your tasks faster.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re not as likely to leave out crucial info, too. For instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) ensures you won’t depart out the crucial clause regarding owning the content once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular project updates to investors or customers. With a template, you understand the upgrade will have the formatting, layout, and general structure.
How to Produce Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete info than add it in, so err on the side of including instead of too little.
Imagine you are creating a template of your own resume. You’d want to record details about your responsibilities and accomplishments, and that means you’ll have.
You can always delete less-important notes on, but you may forget it if it is not from the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the data on your own, include some text that is obvious and simple to search for so you can locate.
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