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Every week brings job lists, emails, files, and new jobs. How much of this is completely different from the job you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something we have done countless times before.
Do not reinvent the wheel every time you start something fresh. Rather, use templates–standardized files with formatting and text as starting point. As soon as you save a version of the template add, eliminate, or change any data for that exceptional record, and you are going to have the new job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s to automatically generate documents from a template — and how to use templates from your favorite apps –so it’s possible to get your common tasks done faster.
Programs take time to construct, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re less likely to leave out key information, too. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause regarding owning the content once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular job updates to investors or customers. With a template, you know the update will have the exact same formatting, layout, and general arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it in, so err on the side of including rather than too small.
Imagine you’re developing a template of your resume. You would want to list in-depth facts about your duties and achievements, and that means you are going to have.
You can always delete notes later on, but you may forget it in the last 25, if it is not from the template.
Some applications will automatically fill in all these factors for you (more on this in a little ). But if you have to fill in the information by yourself, add some text that’s obvious and simple to look for so it is possible to find text that has to be altered without a lot of work.