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Each week brings task lists, emails, documents, and new projects. How much of that is different from the job you’ve done? Odds are, maybe not much. A number of our tasks are variations on something we have done countless times before.
Do not reinvent the wheel every single time you start something new. Rather, use templates–standardized documents with formatting and text as starting point. As soon as you save a variant of the template, just add, remove, or change any data for that exceptional record, and you are going to have the work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates in your favorite programs –and how to automatically generate documents from a template–so you can get your common tasks faster.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are not as inclined to leave out key info, also. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out the crucial clause regarding possessing the material once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send customers or investors regular project updates. With a template, you know the upgrade will always have the formatting, layout, and general arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and some things do not require a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It is easier to delete information than add it , so err on the side of adding too instead of too small.
Imagine you are creating a template of your own resume. You would want to record in-depth facts so you are going to have all the info you need to apply for any job.
You always have the option to delete less-important notes on, but you might forget it at the final 25, when it’s not in the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But should you have to fill in the information on your own, include some text that is easy and obvious to look for so you can locate text that has to be altered without much effort.
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