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Each week brings files, emails, new jobs, and task lists. How much of that is totally different from the work you have done? Odds are, maybe not much. Many of our tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel each time you start something new. Instead, use templates–standardized documents as starting point for work. Once you save a variant of the template add, remove, or change any info for that document that is exceptional, and you are going to have the job completed in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates from your favorite apps–and to automatically generate documents from a template–so you can get your common tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you’re not as likely to leave out key information, also. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t depart out the crucial clause about owning the content once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular job updates to investors or clients. With a template, you know the update will always have the exact same formatting, layout, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It’s simpler to delete info than add it , so err on the side of including too rather than too small.
Imagine you are creating a template of your resume. You would want to record details about your responsibilities and achievements, and that means you are going to have all the info you need to apply for almost any job.
You can always delete notes that are less-important in the future, but you may forget it at the final 25, if it’s not in the template.
Some tools will automatically fill in all these factors for you (more on that in a little ). But if you have to fill in the data on your own, add some text that’s simple and obvious to look for so you can locate text that needs to be changed without much work.