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Each week brings job lists, emails, documents, and new projects. Just how much of that is different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something fresh. Rather, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a separate variant of the template add, remove, or change any info for that unique document, and you are going to have the new work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here’s how to create documents from a template — and how to use templates in your favorite programs –so you can get your tasks done faster.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are not as likely to leave out crucial info, too. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) guarantees you won’t depart out that crucial clause regarding possessing the material once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular job updates to investors or clients. With a template, you know the update will constantly have the formatting, layout, and standard structure.
How to Produce Fantastic Templates
Not many templates are created equal–and some things do not need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of including instead of too little.
Imagine you’re developing a template of your own resume. You’d want to list details so you’ll have.
You can delete less-important notes on, but you may forget it when it’s not in the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But if you have to fill in the data on your own, include some text that is obvious and easy to search for so you can find text that needs to be altered without a lot of work.
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