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Each week brings task lists, emails, documents, and new jobs. Just how much of this is different from the job you’ve done? Odds are, not much. A number of our tasks are variations on something.
Do not reinvent the wheel each time you start something fresh. Instead, use templates–standardized documents with text and formatting as starting point. As soon as you save a version of the template add, remove, or alter any data for that document, and you are going to have the new work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates in your favorite programs –and to generate documents from a template–so you can get your tasks done quicker.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re less likely to leave out crucial info, too. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t depart out that crucial clause about possessing the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send investors or clients regular project updates. Using a template, you know the update will have the formatting, layout, and general structure.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not need a template. Listed below are a few tips to follow.
First, templates should be comprehensive. So err on the side of including rather than too little, it is more easy to delete information than add it in.
Imagine you’re creating a template of your own resume. You’d want to record in-depth details about your responsibilities and achievements, and that means you’ll have.
You can delete notes that are less-important on, but you might forget it in the last 25, if it is not from the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But if you have to fill in the data on your own, add some text that is simple and obvious to search for so it is possible to locate.
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