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Each week brings new projects, emails, documents, and task lists. How much of this is different from the work you have done before? Odds are, maybe not much. Many of our tasks are variants on something we have done countless times before.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point for work that is , standardized files with formatting and text. As soon as you save a variant of the template, simply add, remove, or change any info for that record that is unique, and you’ll have the new job done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is the way to automatically create documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your tasks done faster.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are less inclined to leave out crucial info, too. For instance, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out that crucial clause regarding owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular job updates to customers or investors. Using a template, you know the update will have the exact same formatting, layout, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding rather than too small, it’s more easy to delete info than add it in.
Imagine you’re creating a template of your own resume. You’d want to list in-depth details about your duties and achievements, so you’ll have all the information you need to submit an application for any job.
You can delete notes that are less-important on, but you may forget it in the final 25, when it is not in the template.
Some applications will automatically fill in these variables for you (more on that in a little ). But should you have to fill in the data on your own, include some text that is easy and obvious to search for so you can locate text that needs to be changed without much work.