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Every week brings task lists, emails, files, and new jobs. How much of this is different from the job you’ve done before? Odds are, maybe not much. A number of our daily tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every single time you start something new. Use templates–as starting point for new 17, standardized documents. As soon as you save a separate variant of the template add, remove, or alter any data for that exceptional document, and you are going to have the work.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates and the way to generate documents from a template–so you can get your ordinary tasks quicker.
Programs take time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re less inclined to leave out crucial info, too. By way of instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t depart out that crucial clause regarding possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular project updates. With a template, you know the update will always have the formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and a few things do not need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including instead of too little, it’s more easy to delete information than add it .
Imagine you’re developing a template of your resume. You’d want to record details about your duties and achievements, so you are going to have.
You can always delete notes on, but when it’s not in the template you might forget it.
Some applications will automatically fill in all these variables for you (more on this in a little ). But should you need to fill in the information by yourself, include some text that is simple and obvious to look for so you can locate.