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Each week brings task lists, emails, documents, and new projects. How much of this is totally different from the work you have done? Odds are, not much. A number of our day-to-day tasks are variants on something.
Do not reinvent the wheel every time you start something fresh. Rather, use templates–as starting point standardized files with formatting and text. As soon as you save another variant of the template, simply add, eliminate, or change any data for that unique document, and you’ll have the work done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to automatically create documents from a template — and the way to use templates from your favorite apps –so you can get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re less inclined to leave out key info, too. For example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for this.
Templates also guarantee consistency. Maybe you send customers or investors regular job updates. With a template, you understand the upgrade will constantly have the formatting, design, and arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it , so err on the side of including instead of too small.
Imagine you are creating a template of your resume. You’d want to list details about your duties and achievements, so you’ll have.
You always have the option to delete notes on, but you might forget it when it is not in the template.
Some tools will automatically fill in these variables for you (more on that in a little ). But if you have to fill in the data on your own, include some text that’s obvious and simple to search for so you can find.
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