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Each week brings new jobs, emails, documents, and job lists. How much of that is totally different from the job you’ve done? Odds are, maybe not much. A number of our day-to-day tasks are variations on something.
Do not reinvent the wheel each time you start something fresh. Rather, use templates–standardized documents with formatting and text as starting point for work. As soon as you save a version of the template add, eliminate, or change any info for that document that is exceptional, and you are going to have the new job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates in your favorite apps–and to automatically create documents from a template–so you can get your tasks quicker.
Programs take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are not as inclined to leave out key info, too. For example, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause about owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular project updates to investors or clients. With a template, you understand the update will constantly have the formatting, design, and general arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding too rather than too little.
Imagine you’re creating a template of your resume. You would want to record in-depth details about your duties and achievements, and that means you’ll have.
You always have the option to delete less-important notes on, but if it’s not in the template you might forget it at the final edition.
Some applications will automatically fill in all these variables for you (more on that in a bit). But should you have to fill in the data on your own, include some text that’s obvious and easy to look for so it is possible to locate text that has to be altered without much work.
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