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Every week brings files, emails, new projects, and task lists. How much of this is different from the work you have done? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–as starting point standardized documents with formatting and text. As soon as you save a version of the template, simply add, remove, or change any info for that document that is unique, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates in your favorite apps–and how to automatically create documents from a template–so you can get your ordinary tasks faster.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re less likely to leave out crucial information, also. For instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t leave out the crucial clause regarding possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to clients or investors. With a template, you know the upgrade will constantly have the exact same formatting, design, and general arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things do not need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including too instead of too little, it is more easy to delete information than add it .
Imagine you’re developing a template of your resume. You would want to list facts and that means you’ll have all the information you need to apply for any job.
You can delete less-important notes on, but you might forget it in the last 25, when it’s not from the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But should you have to fill in the information on your own, include some text that’s simple and obvious to look for so it is possible to find.
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