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Every week brings documents, emails, new jobs, and job lists. Just how much of that is different from the work you have done before? Odds are, not much. A number of our day-to-day tasks are variations on something.
Do not reinvent the wheel every single time you start something new. Use templates–as starting point for 17, standardized files with formatting and text. Once you save a version of the template, just add, remove, or alter any info for that unique record, and you are going to have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates in your favorite apps–and the way to automatically create documents from a template–so you can get your ordinary tasks done quicker.
Programs take time to build, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting some thing. It’s the distinction between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re less inclined to leave out key info, also. For instance, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to investors or customers. Using a template, you understand the update will have the same formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and some things don’t need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding rather than too little, it’s simpler to delete info than add it in.
Imagine you are developing a template of your own resume. You would want to record facts so you’ll have all the information you want to submit an application for almost any job.
You can always delete less-important notes on, but you might forget it in the last version when it is not from the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But should you have to fill in the data by yourself, add some text that’s easy and obvious to search for so you can find.