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Each week brings new projects, emails, files, and task lists. How much of this is different from the job you’ve done? Odds are, not much. Many of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each single time you start something fresh. Rather, use templates–standardized documents with formatting and text as starting point. As soon as you save a separate version of the template, simply add, remove, or change any info for that document that is exceptional, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is to create documents from a template — and how to use templates from your favorite programs –so it’s possible to get your ordinary tasks quicker.
Templates take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re less inclined to leave out crucial info, too. For example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t leave out that crucial clause regarding owning the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular project updates to investors or clients. With a template, you understand the upgrade will constantly have the formatting, layout, and standard structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding instead of too small, it is simpler to delete info than add it .
Imagine you’re creating a template of your resume. You’d want to list details and that means you’ll have all the info you want to submit an application for any job.
You can delete less-important notes on, but you might forget it at the final 25, if it is not from the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you have to fill in the information by yourself, include some text that’s obvious and simple to search for so it is possible to find text that has to be altered without much effort.