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Each week brings documents, emails, new jobs, and task lists. How much of this is completely different from the work you’ve done before? Odds are, not much. Many of our tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something fresh. Rather, use templates–as starting point standardized files with formatting and text. Once you save another variant of the template, just add, remove, or alter any info for that unique record, and you’ll have the job done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to automatically create documents from a template — and how to use templates in your favorite programs –so it’s possible to get your ordinary tasks done quicker.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you’re not as inclined to leave out key info, also. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t depart out the crucial clause about possessing the content as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to investors or customers. With a template, you know the update will have the exact same formatting, design, and general structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. It’s more easy to delete info than add it , so err on the side of adding also rather than too small.
Imagine you are developing a template of your resume. You’d want to record in-depth details so you’ll have all the info you want to submit an application for any job.
You can always delete notes on, but you may forget it at the final 25, if it’s not from the template.
Some tools will automatically fill in all these variables for you (more on this in a little ). But if you need to fill in the information on your own, include some text that is obvious and simple to look for so you can find.