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Every week brings new projects, emails, files, and job lists. Just how much of this is completely different from the work you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something.
Don’t reinvent the wheel each time you start something fresh. Use templates–standardized files as starting point for work. As soon as you save another variant of the template add, remove, or change any info for that unique document, and you are going to have the job.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here is how to use templates and to automatically create documents from a template–so you can get your tasks done faster.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are less likely to leave out key information, also. For instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out the crucial clause regarding possessing the material once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to customers or investors. Using a template, you know the upgrade will have the same formatting, design, and arrangement.
How to Create Great Templates
Not many templates are created equal–and a few things don’t require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including also instead of too little, it’s simpler to delete information than add it in.
Imagine you are developing a template of your own resume. You would want to record in-depth facts about your duties and achievements, and that means you’ll have.
You can always delete notes that are less-important later on, but you may forget it in the final 25, if it’s not in the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But if you need to fill in the data on your own, include some text that is obvious and simple to search for so you can find text that needs to be changed without a lot of work.
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