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Every week brings documents, emails, new jobs, and job lists. Just how much of that is completely different from the work you’ve done? Odds are, maybe not much. Many of our tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something new. Use templates–as starting point for 17, standardized documents. Once you save another version of the template, just add, remove, or alter any info for that record that is unique, and you’ll have the work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s the way to use templates in your favorite apps–and the way to automatically generate documents from a template–so you can get your common tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are not as inclined to leave out key information, too. By way of instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t depart out the crucial clause about owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates. With a template, you know the upgrade will constantly have the formatting, layout, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding rather than too small, it is more easy to delete information than add it in.
Imagine you are creating a template of your resume. You’d want to record facts and that means you’ll have all the info you want to submit an application for any job.
You can always delete notes later on, but when it is not from the template you might forget it.
Some tools will automatically fill in all these variables for you (more on that in a little ). But if you have to fill in the data by yourself, add some text that is obvious and simple to look for so you can locate text that has to be changed without a lot of effort.
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