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Each week brings task lists, emails, files, and new projects. Just how much of this is different from the work you have done before? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel each time you start something new. Instead, use templates–as starting point for work that is , standardized documents with formatting and text. Once you save a version of the template, simply add, remove, or change any info for that document that is unique, and you’ll have the new work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to generate documents from a template — and the way to use templates from your favorite programs –so you can get your common tasks done quicker.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less inclined to leave out key info, also. For example, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t depart out the crucial clause about possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to clients or investors. With a template, you know the upgrade will have the formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. It is simpler to delete info than add it in, so err on the side of including also instead of too small.
Imagine you are developing a template of your resume. You would want to list facts about your duties and accomplishments, and that means you are going to have all the info you want to apply for almost any job.
You can always delete notes on, but you might forget it at the last 25, if it is not from the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But if you need to fill in the information by yourself, include some text that is obvious and easy to search for so it is possible to locate text that has to be altered without much effort.
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