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Each week brings job lists, emails, files, and new jobs. Just how much of this is different from the work you’ve done before? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel each single time you start something fresh. Use templates–standardized files with formatting and text as starting point for new work. Once you save a variant of the template add, remove, or change any data for that document that is unique, and you are going to have the job completed in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates and to automatically generate documents from a template–so it’s possible to get your tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are not as likely to leave out key information, also. By way of example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract every time) ensures you won’t depart out the crucial clause about possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to investors or customers. Using a template, you know the update will always have the exact same formatting, design, and arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It is easier to delete info than add it in, so err on the side of including instead of too small.
Imagine you are developing a template of your resume. You’d want to record in-depth facts so you are going to have.
You can always delete notes on, but you might forget it if it’s not from the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you have to fill in the data by yourself, add some text that’s obvious and easy to search for so you can locate text that has to be altered without a lot of work.