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Each week brings new jobs, emails, files, and job lists. Just how much of that is different from the work you have done before? Odds are, not much. A number of our tasks are variations on something we have done countless times before.
Do not reinvent the wheel each time you start something fresh. Use templates–standardized files as starting point. Once you save another variant of the template add, eliminate, or alter any info for that unique document, and you are going to have the job done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is the way to create documents from a template — and how to use templates in your favorite programs –so it’s possible to get your ordinary tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less likely to leave out key info, also. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t leave out that crucial clause regarding possessing the material once you’ve paid for it.
Templates additionally guarantee consistency. You send investors or clients regular project updates. Using a template, you know the upgrade will always have the formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and a few things don’t need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It is simpler to delete information than add it , so err on the side of adding instead of too small.
Imagine you are creating a template of your own resume. You’d want to list details about your duties and accomplishments, so you are going to have all the info you need to apply for almost any job.
You can delete notes that are less-important later on, but you may forget it in the final 25, if it is not in the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But if you have to fill in the data by yourself, include some text that is obvious and simple to search for so you can locate text that needs to be altered without much effort.
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