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Each week brings task lists, emails, documents, and new jobs. How much of this is different from the job you’ve done? Odds are, not much. Many of our daily tasks are variations on something.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for new work standardized files with formatting and text. As soon as you save a separate version of the template, simply add, eliminate, or alter any info for that document that is exceptional, and you’ll have the new work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates in your favorite apps–and how to create documents from a template–so it’s possible to get your tasks faster.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are less likely to leave out crucial information, too. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t depart out that crucial clause regarding possessing the content once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular job updates. With a template, you understand the upgrade will always have the formatting, design, and general arrangement.
How to Create Great Templates
Not all templates are created equal–and some things do not need a template. Here are a few tips to follow.
First, templates must be comprehensive. It’s easier to delete information than add it in, so err on the side of adding also rather than too little.
Imagine you are creating a template of your own resume. You’d want to list in-depth facts and that means you are going to have.
You can delete notes that are less-important on, but you may forget it at the final 25, when it’s not from the template.
Some applications will automatically fill in all these factors for you (more on this in a bit). But if you have to fill in the data on your own, include some text that’s obvious and simple to look for so it is possible to locate.