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Each week brings files, emails, new jobs, and task lists. Just how much of this is completely different from the work you’ve done? Odds are, not much. Many of our daily tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel each single time you start something new. Rather, use templates–standardized files with formatting and text as starting point. As soon as you save a separate variant of the template add, remove, or alter any data for that record, and you’ll have the work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates in your favorite apps–and to automatically generate documents from a template–so it’s possible to get your tasks faster.
Programs take time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are less likely to leave out key information, too. For instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause regarding owning the material once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular job updates. Using a template, you understand the update will always have the formatting, layout, and general arrangement.
How to Produce Great Templates
Not many templates are created equal–and a few things do not need a template. Listed below are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including rather than too little, it’s more easy to delete info than add it .
Imagine you’re creating a template of your resume. You’d want to list facts and that means you are going to have.
You always have the option to delete less-important notes later on, but you may forget it in the final edition if it is not from the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But should you need to fill in the information on your own, include some text that is obvious and easy to look for so you can find.
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