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Each week brings documents, emails, new jobs, and task lists. How much of that is different from the job you have done before? Odds are, not much. Many of our day-to-day tasks are variations on something.
Do not reinvent the wheel each single time you start something fresh. Rather, use templates–as starting point for new work standardized documents with formatting and text. As soon as you save another variant of the template, just add, remove, or alter any data for that record, and you’ll have the new job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s how to use templates and to automatically create documents from a template–so it’s possible to get your tasks done faster.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are less likely to leave out crucial information, also. For instance, if you want to send freelance authors a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause about owning the material once you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular project updates. With a template, you understand the update will constantly have the same formatting, design, and standard structure.
How to Create Great Templates
Not many templates are created equal–and some things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete information than add it in, so err on the side of adding too rather than too little.
Imagine you’re developing a template of your own resume. You’d want to list in-depth facts about your responsibilities and achievements, and that means you are going to have all the information you want to submit an application for any job.
You can always delete notes that are less-important later on, but you may forget it in the final 25, when it’s not from the template.
Some applications will automatically fill in these factors for you (more on that in a little ). But should you have to fill in the information on your own, include some text that’s obvious and easy to look for so you can locate.