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Each week brings task lists, emails, documents, and new projects. How much of this is totally different from the job you have done? Odds are, maybe not much. A number of our tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel every single time you start something fresh. Use templates–as starting point for work standardized files with formatting and text. Once you save a version of the template add, remove, or change any data for that record that is exceptional, and you are going to have the new work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to create documents from a template — and how to use templates from your favorite apps –so you can get your tasks quicker.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you’re less inclined to leave out crucial information, too. By way of example, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t leave out that crucial clause regarding possessing the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to investors or customers. With a template, you understand the upgrade will have the same formatting, design, and arrangement.
How to Produce Great Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It is simpler to delete information than add it in, so err on the side of adding also rather than too small.
Imagine you are developing a template of your own resume. You would want to list details and that means you’ll have all the information you need to apply for almost any job.
You always have the option to delete less-important notes later on, but you may forget it in the last version when it’s not in the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But should you have to fill in the information on your own, add some text that’s easy and obvious to search for so you can locate text that has to be changed without much work.