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Each week brings documents, emails, new projects, and job lists. How much of that is different from the work you have done before? Odds are, not much. A number of our daily tasks are variations on something we have done countless times before.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for 17, standardized documents. Once you save a separate version of the template, just add, remove, or alter any data for that document, and you’ll have the work done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is to generate documents from a template — and the way to use templates in your favorite apps –so you can get your tasks done quicker.
Programs take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you are less likely to leave out key information, too. By way of example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than composing a new contract every time) guarantees you won’t depart out the crucial clause regarding possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular project updates to investors or customers. With a template, you know the update will always have the exact same formatting, layout, and structure.
How to Create Great Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding too rather than too small, it’s more easy to delete info than add it in.
Imagine you are creating a template of your own resume. You’d want to record facts about your duties and accomplishments, so you’ll have all the information you want to submit an application for almost any job.
You always have the option to delete notes on, but if it is not in the template you might forget it in the final edition.
Some applications will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the data by yourself, include some text that is obvious and simple to look for so it is possible to locate text that has to be changed without a lot of effort.