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Every week brings new jobs, emails, files, and task lists. How much of this is different from the job you have done? Odds are, maybe not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each time you start something new. Use templates–standardized documents as starting point for work. Once you save a variant of the template add, eliminate, or change any data for that document, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to use templates and the way to create documents from a template–so you can get your tasks done faster.
Templates take time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you’re not as likely to leave out key information, too. By way of example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out that crucial clause about possessing the material as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to investors or customers. With a template, you understand the update will have the same formatting, layout, and standard arrangement.
How to Create Great Templates
Not many templates are created equal–and a few things do not need a template. Here are a few tips to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of adding also rather than too small.
Imagine you’re creating a template of your resume. You would want to list in-depth facts so you are going to have.
You can delete less-important notes later on, but you might forget it when it is not from the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But if you need to fill in the data on your own, add some text that is obvious and easy to look for so you can locate.