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Each week brings task lists, emails, documents, and new jobs. Just how much of that is different from the job you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something fresh. Instead, use templates–standardized files with formatting and text as starting point for new work. As soon as you save a variant of the template add, eliminate, or change any info for that unique document, and you are going to have the new work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates and the way to create documents from a template–so it’s possible to get your ordinary tasks done quicker.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less likely to leave out key info, too. By way of example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t depart out that crucial clause about owning the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular job updates to clients or investors. With a template, you understand the update will always have the formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including also rather than too small, it’s more easy to delete information than add it .
Imagine you are creating a template of your resume. You’d want to list in-depth details and that means you’ll have.
You can delete notes that are less-important in the future, but you may forget it in the last 25, if it’s not from the template.
Some tools will automatically fill in all these variables for you (more on this in a little ). But should you have to fill in the information on your own, add some text that’s obvious and simple to search for so you can find.
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